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Job Role : Purchasing Assistant

GCB Cocoa UK is a Chocolate and Cocoa processor based in Suffolk and are currently seeking a Purchasing Assistant to join the team.

Roles and Responsibilities:

  • Procurement Support: Assist in the procurement of indirect material, raw materials and packaging materials, procurement necessary for production and projects, ensuring timely delivery, cost effectiveness and good quality.
  • Liaise with new supplier to collect new supplier approval documentation and submit to relevant team. Set up the supplier account in our ERP system and support the suppliers to set up new customer account documents.
  • Chase with the suppliers to get the quotation and Issue/release purchase orders to the suppliers based on Purchase Request. Order execution include get order confirmation, confirmed ETA date, support import goods custom clearance documents, coordinate goods book in schedule with Logistic team and solve any deviation/issue etc.
    Resolve invoice queries and obtain invoices.
  • Supplier Sourcing: Research and identify potential new suppliers for Indirect materials and services, pricing comparison to make cost effective.
  • ERP administrative tasks: include setting up of new supplier, new product codes, new raw material and populating data on products and reports.
  • Keep close communicate with the existing /potential suppliers and internal stakeholders to build good relationship.
  • Cross-Functional Collaboration: Collaborate with Production, Logistics, Engineering, Finance, IT and Quality Assurance teams etc to coordinate procurement activities and address any supply chain issues.
  • Compliance: Ensure compliance with company procurement policies, industry regulations, quality standards and make sure the suppliers documentation are accurate and on time.
  • Data Analysis: Analyse procurement and inventory data to identify trends, opportunities for cost savings, and areas for process improvement
  • Documentation: Maintain accurate procurement records, including new supplier approval documentation, Purchase Orders, contracts, Supplier Agreements, Delivery Note etc. Regularly update and maintain the Approved Supplier database, ensuring it reflects the latest information.


  • Familiar with manufacture procurement activities. Good understanding of purchasing and supply chain and solving problems.
  • Organised and ability to prioritise workload. An analytical mind.
  • Reliable, detail-oriented with the ability to manage multiple tasks simultaneously.
  • Ability to maintain and build good working relationships, internally and externally.
    Energetic and willing to learn.
  • Strong emphasis on accuracy and detail-oriented. Researching skills.
  • Teamwork player.
  • Good time management and organisational skills.
  • The ability to negotiate and effectively communicate with suppliers and internal cross functions.
  • Excellent communication skills.
  • Good mathematical knowledge. Strong Excel and Outlook Knowledge.
  • Familiar with INCOTERM.
  • Prior experience in procurement preferred.

The ideal candidate will be a team player as well as self-motivated. Key attributes will include someone who pays particular attention to detail and who carries out their duties to a high standard with confidence, honesty, and passion.

How to apply

A new GCB Cocoa UK team built on decades of experience in chocolate and cocoa production, sales & technical expertise.

Vertically integrated supply chain servicing a new Purpose Built Facility with a traditional liquid manufacturing process and a notable range of solid chocolate options. Fully segregated dairy free dark production line for a range of both solid and liquid chocolates.

A cocoa processing facility is planned on the same site with operations starting in 2024. Future expansions for both chocolates and semi finished to follow.